The Positions of Key Club

Key Club is a massive organization! Therefore, we have some very important leaders and members who help maintain and organize the institution so it can continue to be the successful service organization that you have all come to know.

International President

As chief executive, the president exercises general supervision over the work and activities of Key Club International. He or she presides over the international convention and all meetings of the Board of Trustees and the International Council. The president is the official representative of Key Club International with Kiwanis-family leadership and external agencies.

International Vice President

The vice president is prepared to perform the duties of the president in the event the president is unable to do so. He or she chairs at least one international committee, supports all other committee chairmen and performs duties and attends events as deemed necessary by the international president and/or board of trustees.

International Trustee

A trustee works with the rest of the Key Club International Board to define the administrative policies of Key Club International. He or she interprets the scope and meaning of the bylaws, carries out committee directives and maintains consistent communication with the leadership of the districts to which he or she is assigned.

District Governor

Each district governor is responsible for the overall operations of the district board. He or she trains other district officers, appoints committees and assigns directives, builds and maintains relationships with other Kiwanis-family leadership and communicates district needs and desires to the international board liaison.

District Secretary

The district secretary is an important role for the successful functioning of a district board. The person who fulfills this role should be organized, reliable, enjoy regular communications with fellow board members and understand the importance of meeting deadlines. The district secretary is the go-to person for records and reports and, therefore, should understand how Key Club functions at the club and district level.

Duties and Responsibilities

  • Prepare and distribute communiqués to club secretaries and communiqués to the district board. Cover important topics in a timely manner.
  • Develop materials for and conduct a club secretary’s workshop at the district convention at the end of his/her term of office.
  • Distribute copies of all district board minutes to district board officers and the Kiwanis International Office.
  • Attend required meetings and events.
  • Present a secretary’s report at all official board meetings.
  • Compile the final reports of all the committees of the district board at the end of his/her term of office.
  • Produce and distribute a club officer directory to clubs and district officers within specified time limits, and produce addendums to the club officer directory as needed.
  • Demonstrate a strong relationship with the board liaison by sending all copies of the district secretary’s board newsletter to the liaison and communicating at least once per month with him/her.
  • Strive to make all communications timely, well written, free of mistakes and follow the Key Club graphics standards.

In order to earn the Distinguished District Secretary’s Award, the district secretary should fulfill the above expectations, hold the office for at least 10 months and perform at least 50 hours of service to home, school and community through Key Club activities.

District Treasurer

The office of district treasurer is responsible for monitoring district finances, creating and filing all appropriate reports and coordinating dues collection. He or she also contributes to the district newsletter and supports club treasurers.

District Editor

The district editor is responsible for coordinating, editing and distributing district publications. This includes ensuring adherence to Key Club graphic standards and notifying contributors of deadlines and requirements.

District Webmaster

The district webmaster is responsible for updating the district website with the latest divisional, district, and international updates. The person in this position is also responsible for assisting the board members with any technology issues or concerns.

Lieutenant Governor

Each lieutenant governor is responsible for supporting and growing the clubs within his or her division and serving as a liaison between the district and the club. Duties include publication of a newsletter, club officer training and support, holding divisional meetings and serving on one or more district committees.

Club President

The club president is responsible for setting and monitoring the goals of the club, running club meetings, appointing committee chairs and delegating tasks as necessary, recruiting, training and retaining members and maintaining regular communication with the lieutenant governor of his or her division.

Club Vice President

The role of the club vice president can be summarized in one word: service. The vice president serves the president, other club officers, committees and the general membership. He or she is also expected to learn the duties of the president in order to fill in or take over as necessary.

Club Secretary

While a club secretary’s duties may be tailored to fit his/her specific Key Club, general responsibilities can be found across the entire NJ District. The club secretary is the go-to person for records and reports and should understand how Key Club functions at the club level.

Duties and Responsibilities

  • Ensure a completed Club Monthly Report Form is sent to the division’s lieutenant governor, the district secretary, the Kiwanis zone administrator, and the sponsoring Kiwanis club by the tenth of the following month (including during the summer months).
  • Ensure a completed Club Officer Roster Form is sent to the district secretary and the lieutenant governor of the club’s division as soon as possible.
  • Ensure a completed Annual Achievement Report Form is sent to the district by the deadline before District Convention.
  • Ensure club members know about past and upcoming events through communications like event recaps and meeting minutes.
  • Ensure the service hours of club members are recorded as accurately as possible.
  • Attend required meetings and events.
  • Compile a club roster of all club members to be used by the club officers.
  • Stay in touch with the faculty advisor, school administration, district secretary, and other club contacts.
  • Present the subsequent club secretary with all of the club’s records.

Some of the criteria that a club secretary should meet in order to be distinguished includes attendance at Fall Rally, at least one Divisional Council Meeting, at least one Regional Training Conference, and at least one District Convention (*special circumstances will be taken into account). He/she should also be trained at an Officer Training Conference.

Club Treasurer

The club treasurer controls the club’s money, both its collection and disbursement. He or she collects member dues, prepares and monitors the budget and maintains accurate financial records.

Club Editor

The club editor is responsible for keeping the membership informed about important activities, opportunities and deadlines at the club, district and international level. The “bulletin” may be a printed piece or electronic update.

Club Webmaster

The club webmaster is reponsible for updating the club website with the latest events, contact information, pictures, and more! The person in this position is also responsible for assisting the club's members and executives with any technology issues or concerns.

General Member

Without general members, Key Club would not be what it is today! These individuals are the driving force behind the organization's service activities and strength in general.